Accounting Assistant (Fixed Asset)

1. Asset Register
- Keep the fixed asset register up to date, including asset code, description, location, user/department, purchase date, cost and supplier
- Register new assets based on purchase invoices, receiving reports and approved requests
- Assign asset codes and attach asset tags or labels
- Make sure the register matches the general ledger (QuickBooks)
2. Asset Transfers
- Record asset movements between departments, sewing lines, warehouses and branches
- Prepare and collect signed transfer forms from releasing and receiving parties
- Update location and responsible person in the register promptly
3. Asset Disposal
- Prepare disposal requests for damaged, obsolete or unused assets
- Collect supporting documents: approvals, sale or scrap documents, photos
- Record disposals, calculate gains or losses, and remove assets from the register
- Coordinate with relevant departments for physical removal
4. Asset Counting and Verification
- Plan and carry out periodic physical asset counts (monthly, quarterly or annual, as required)
- Compare count results with the register and investigate differences (missing, unrecorded or relocated assets)
- Prepare count reports with findings and recommendations
- Support internal and external auditors during asset verification
5. Asset Information and Reporting
- Update asset details such as condition, location, user, warranty and repair history
- Support monthly depreciation calculation and journal entries
- Prepare fixed asset reports and reconciliations for management
- Keep asset files and supporting documents organized
6. Other Duties
- Assist the accounting team with other tasks as assigned

1. Asset Register
- Keep the fixed asset register up to date, including asset code, description, location, user/department, purchase date, cost and supplier
- Register new assets based on purchase invoices, receiving reports and approved requests
- Assign asset codes and attach asset tags or labels
- Make sure the register matches the general ledger (QuickBooks)
2. Asset Transfers
- Record asset movements between departments, sewing lines, warehouses and branches
- Prepare and collect signed transfer forms from releasing and receiving parties
- Update location and responsible person in the register promptly
3. Asset Disposal
- Prepare disposal requests for damaged, obsolete or unused assets
- Collect supporting documents: approvals, sale or scrap documents, photos
- Record disposals, calculate gains or losses, and remove assets from the register
- Coordinate with relevant departments for physical removal
4. Asset Counting and Verification
- Plan and carry out periodic physical asset counts (monthly, quarterly or annual, as required)
- Compare count results with the register and investigate differences (missing, unrecorded or relocated assets)
- Prepare count reports with findings and recommendations
- Support internal and external auditors during asset verification
5. Asset Information and Reporting
- Update asset details such as condition, location, user, warranty and repair history
- Support monthly depreciation calculation and journal entries
- Prepare fixed asset reports and reconciliations for management
- Keep asset files and supporting documents organized
6. Other Duties
- Assist the accounting team with other tasks as assigned